Airtable and Monday are two of the most popular and flexible project management tools out there. But is Airtable better than Monday? Or is Monday the smarter pick? Which one fits your team, your projects, your budget?
So many questions—and usually, finding the answers takes a ton of research. But don’t worry. At Rambox, we like to keep things simple. That’s why we’ve put together this easy-to-follow Airtable vs Monday review to help you choose the tool that works best for you.
Let’s dive in!
Contents
Airtable vs Monday: Summary table
Here’s a clear side-by-side comparison to help you quickly see what each tool offers—and which one might be the best match for your team.
|
AIRTABLE |
MONDAY |
COMMENTS |
|
| Workflow Automation |
3/5 ⭐ |
4/5 ⭐ |
|
| Templates |
4/5 ⭐ |
4/5 ⭐ |
|
| Time Tracking |
2/5 ⭐ |
3/5 ⭐ |
|
| Gantt Charts |
5/5 ⭐ |
5/5 ⭐ |
Both platforms offer Gantt charts to help you plan and track project timelines. |
| Project Views |
5/5 ⭐ |
5/5 ⭐ |
|
| Team Collaboration |
3/5 ⭐ |
4/5 ⭐ |
|
| Free Plan |
5/5 ⭐ |
5/5 ⭐ |
Both offer a free plan so you can try before you commit. |
| Starting Price |
2/5 ⭐ |
4/5 ⭐ |
|
| Data Management |
5/5 ⭐ |
4/5 ⭐ |
|
| Customer Support |
3/5 ⭐ |
5/5 ⭐ |
|
| Integrations |
3/5 ⭐ |
4/5 ⭐ |
|
| Ease of Use |
4/5 ⭐ |
5/5 ⭐ |
|
How to get the most out of Airtable or Monday?
Choosing the right project management tool is a great first step, but how you use it matters just as much.
If you’re switching between tabs all day just to check tasks, send messages, or open another app, you’re losing time and focus. That’s where Rambox comes in.
With Rambox, you can keep Airtable, Monday, and all your other work apps in one place. No more hunting for the right tab or digging through bookmarks. Just open Rambox and everything’s there, organized, accessible, and ready to go.
The result? Less context-switching, more productivity, and everything exactly where you need it.
Try Rambox for free for 30 days—no credit card required, no tricks. Just sign up, download the app, and start working smarter today!
Airtable vs. Monday: Comparing their features
Now that we’ve seen a quick side-by-side comparison, it’s time to dive deeper. Let’s take a closer look at how Airtable vs Monday stack up when it comes to what they actually offer to users.
1. Workflow automation
Automation helps teams save time by cutting down on repetitive tasks—and here, Monday has the upper hand. It offers a super easy automation center where you can set up things like reminders, status updates, and auto-assignments with just a few clicks. No tech skills needed.
Airtable also lets you automate workflows, but it’s a bit more limited. For more advanced setups, you’ll often need to connect it with other tools like Zapier or Make.
- Moday if you want fast, flexible automation built in.
- Airtable if your needs are basic or you already use other automation tools.
2. Data and content management
This is where Airtable really shines. It’s built around a flexible, spreadsheet-like system that lets you organize information just the way you need it. You can create custom fields, link records, and build entire workflows on top of your data. It’s great if your projects rely on detailed, structured information.
Monday, on the other hand, is more task-focused. It works best when your team is moving through checklists, timelines, and status updates. You still get flexibility, but you don’t have the same level of control over how your data is organized or connected.
- Airtable is ideal if your work depends on organizing complex data in tables.
- Monday is better for managing task-based workflows and keeping things visual and simple.
3. Templates and custom views
Both tools offer ready-to-use templates to help you get started, but the experience is a bit different.
Airtable gives you access to a wide range of templates, including many created by its user community. You can explore Airtable’s “Universe” to find templates for everything from product launches to editorial calendars. It’s a great option if you want inspiration or examples built by real users.
Monday also has a solid collection of templates, and they’re often more detailed right out of the box. Many come with pre-filled data, documentation, and suggested workflows, which makes them easier to follow—especially for new users.
- Airtable wins on variety and flexibility, especially if you want to build your own views.
- Monday is better if you want guided templates with built-in workflows and structure.
4. Project tracking and dashboards
Monday is designed to help teams stay on top of their work with built-in dashboards that show timelines, priorities, and progress at a glance. You can easily track multiple projects from a single view, which is great for managers or cross-functional teams.
Airtable also allows project tracking, especially when using Gantt or timeline views. However, it doesn’t have a dedicated dashboard feature like Monday. To get a similar experience, you’d need to build it yourself using different views or integrate with other tools.
- Monday is ideal if you want ready-made dashboards for tracking progress across teams.
- Airtable works well if you prefer to customize your own tracking setup from scratch.
5. Team collaboration and communication
Monday was built with collaboration in mind. You can tag teammates, leave comments on tasks, and share files—all within a clean, organized interface. Updates, files, and chats are grouped in tabs, so everything stays easy to find.
Airtable also supports collaboration, with features like comments, mentions, and a feed-style update history. However, it’s less visual, and file sharing is more limited unless you connect it with other tools.
- Monday is stronger for real-time teamwork, with built-in communication and file-sharing features.
- Airtable allows basic collaboration, but benefits from integrations with tools like Slack or Teams.
6. Integrations and app ecosystem
Monday offers a wide range of native integrations—over 200—including popular tools like Slack, Google Drive, Zoom, Jira, and DocuSign. Its app marketplace is well-organized and easy to explore, making it simple to connect with the tools your team already uses.
Airtable also supports integrations, but the selection is more limited. For more advanced connections, you’ll likely need to rely on third-party tools like Zapier or Make to build the workflows you need.
- Monday is a better choice if you want lots of built-in integrations ready to go.
- Airtable is flexible, but may require extra steps or external tools for advanced setups.
7. Notifications and reminders
Airtable gives you solid control over notifications. You can set up personalized alerts triggered by updates, deadlines, or changes to specific fields. It’s flexible and works well for teams that want to stay on top of details without missing a beat.
Monday also offers notifications, mainly tied to task status, due dates, and automations. They’re easy to configure, but not as detailed as Airtable’s when it comes to fine-tuning triggers.
- Airtable is better for creating custom alerts based on specific actions or changes.
- Monday handles basic reminders well, especially for task tracking and team updates.
8. AI and advanced functionalities
Airtable is starting to stand out with its AI features. While still in beta, Airtable AI lets you create smart automations and generate content or summaries based on your data—without needing to code or train models. It’s a great option if you want to explore AI-driven workflows.
Monday, by contrast, focuses more on classic automation than on AI. It offers strong logic-based triggers, but doesn’t yet include generative AI features built into the platform.
- Airtable is the better choice if you want to experiment with AI to boost productivity.
- Monday sticks to reliable automations but hasn’t moved into AI features just yet.
Airtable vs Monday: Pricing
When choosing a project management tool, pricing matters—especially if you’re scaling your team or looking for advanced features. Here’s how Airtable and Monday compare across their main plans.
Airtable:
Monday:
- Airtable offers more advanced data and workflow options, but gets expensive fast.
- Monday gives you a lot at a lower price, with strong built-in tools and better value for smaller teams.
Airtable vs Monday: Pros & Cons
Both Airtable and Monday have strong points—but also a few downsides. Here’s a clear comparison to help you weigh the pros and cons of each platform before making a decision.
| Airtable | Monday | |
| Pros | Quick to set up and easy for spreadsheet users to learn. | Intuitive interface with drag-and-drop functionality that’s easy for teams to adopt. |
| Highly flexible databases with custom fields and linked records. | Powerful automation engine to streamline repetitive tasks. | |
| Large library of templates and user-created bases to get started fast. | Wide range of integrations with popular tools like Slack, Google Drive, and Zapier. | |
| Visual and clean layout with multiple view options. | Scales well for teams of all sizes, from startups to enterprises. | |
| Includes Interface Designer in all plans for building custom apps. | Strong collaboration features including file sharing, comments, and mentions. | |
| Cons | Advanced automation and Gantt charts are only available in higher-tier plans. | Time tracking is limited to Pro plan and above. |
| Can feel complex for users unfamiliar with databases or spreadsheets. | Some users find the number of features overwhelming at first. | |
| Limited native reporting and analytics tools. | Free plan is very limited in functionality. | |
| Performance may suffer with very large or complex datasets. | Data exports can be tricky and lack formatting options. | |
| Many features rely on third-party integrations for full functionality. | Setting up advanced workflows may require some trial and error. |
How to choose the best tool for your work?
Now that you’ve seen the key differences between Airtable and Monday, the final decision comes down to your team’s workflow, priorities, and level of customization needed.
- Choose Airtable if your work is data-heavy and you need the flexibility of building custom databases, views, and lightweight apps. It’s a great fit for teams that love structure and want more control over how information is managed.
- Go with Monday if you’re looking for a ready-to-use project management platform that scales easily, includes strong collaboration features, and helps you stay organized with minimal setup.
Both tools are solid choices—you just need to pick the one that works best for how you work.
Still not sure? If you want to explore more project management tools before deciding, check out our other reviews:
How to add Airtable or Monday to Rambox
Adding apps like Airtable or Monday to Rambox is super easy. Just follow these steps:
- Click the “Add an app or workspace” button in your main tab or workspace.
- Type “Airtable” or “Monday” in the search panel on the left.
- Configure the application settings to your liking. Remember that you can choose a profile for the app (inherit from workspace, primary, private, incognito, or custom).
- Click “+Add,” and you’re done! Your app is now part of your Rambox workspace. It’s that simple!
Sounds good, right? Try Rambox for free! Just sign up, download the app and you can start enjoying all its features. No cards, no cheating, it’s that simple!
