Staying productive can be challenging, but the right tools make all the difference. If you are an Apple lover, this is your lucky day: We’ve rounded up 15 of the best productivity apps for Mac to help you get more done with less effort.
These apps are perfect for anyone looking to stay organized, manage tasks, and boost focus. Let’s get started!
The best productivity apps for Mac at a glace
| Category | App | Features & Benefits | Pricing (USD) |
| App Management & Productivity | Rambox | Organize all your apps in one place, group them by category Extra features: Customize notifications, Focus Mode, Session Management, Quick Search. | Free Plan: $0
Pro Plan: $7 |
| Task Management | Todoist | Create to-do lists, set due dates, organize tasks by project, and set priorities. Syncs across devices. | Free Plan: $0
Pro Plan: $5 |
| Project Management | Trello | Organize tasks with boards, lists, and cards. Track project stages and collaborate with teams. | Free Plan: $0
Standard: $6 Premium: $12.50 |
| Note-Taking | iCloud Notes | Take notes, make checklists, and save web links. Syncs across Apple devices, integrates with other Apple apps. | Free Plan: $0 |
| Reminders | iCloud Reminders | Create tasks, set deadlines, and add locations for reminders. Syncs across Apple devices. | Free Plan: $0 |
| Calendars and Scheduling | Calendly | Schedule meetings by sharing your availability. Syncs with your calendar to avoid double-booking and sends reminders. | Free Plan: $0
Standard: $12 Teams: $20 |
| Time Management | Toggl Track | Track time spent on tasks and projects. Provides detailed reports to help improve your workflow. | Free Plan: $0
Starter: $10 Premium: $20 |
| Collaboration and Communication | Slack | Create channels for different teams, send direct messages, share files, and integrate with other tools like Google Drive or Trello. | Free Plan: $0
Pro Plan: $8.25 Business+: $14.10 |
| Automation | Zapier | Automates repetitive tasks by creating workflows that link apps together. Saves time on manual tasks. | Free Plan: $0
Professional: $30 Team: $103.50 |
| File Management and Cloud Storage | Dropbox | Syncs files across devices and allows for easy file sharing and collaboration. | Free Plan: $0
Plus Plan: $12 Essentials: $20 |
| Distraction Management | Save articles and videos to view later. Helps you stay focused while working, and content is available offline. | Free Plan: $0
Premium: $4.99 |
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| Writing and Creativity | Chat GPT | Assists with drafting emails, brainstorming ideas, and refining writing tasks. Helps overcome writer’s block and streamline your workflow. | Free Plan: $0
Plus Plan: $20 |
| Pomodoro Apps | Pomofocus | Use the Pomodoro technique to work in focused 25-minute sessions with short breaks. Helps you stay productive and manage time better. | Free Plan: $0
Premium: $3 |
| Password Management | 1Password | Securely stores and organizes passwords. Generates unique passwords for each account. Saves time when logging in. Integrated with Rambox for easy access. | Individual: $3.99
Families: $6.95 Teams: $19.95 (up to 10 users) |
| Grammar Checkers | Grammarly | Checks for grammar, spelling, and clarity in your writing. Saves time on revisions and enhances communication. Integrates with Rambox for easy use across apps. | Free Plan: $0
Premium: $30 Business: $25 |
15 best productivity apps for Mac
Now that you’ve seen the list let’s take a closer look at why these apps are perfect for boosting your productivity.
1. App Management & Productivity: Rambox
Rambox is a game-changer for anyone who uses many apps throughout the day. It helps you organize all your apps in one place, so you don’t have to keep switching between different windows. No more clutter on your desktop or endless tabs! With Rambox, you can group your apps however works best for you. For example, you could create one workspace for all your communication apps like email, Slack, and WhatsApp and another for your project management tools like Asana, Trello, or Monday.
This setup means you can find and switch between your apps in seconds without wasting time looking for the one you need. Whether you’re checking emails, managing tasks, or collaborating with your team, everything is right at your fingertips.
But that’s not all—Rambox also comes with a range of extra features that help make your workflow even smoother and more efficient:
- Customize notifications: Choose how you want to be notified—whether with sound, without sound, or no notifications at all.
- Focus Mode: Block notifications when you need to concentrate so you can work without distractions.
- Session Management: Set up different profiles for your apps so you don’t have to log in every time.
- Quick Search: Find what you need instantly without scrolling or clicking through multiple apps.
- And much more!
2. Task Management: Todoist
Todoist is a simple yet powerful task management app that helps you organize all your tasks in one place. With Todoist, you can create to-do lists, set due dates, and categorize your tasks into projects. It also allows you to set priorities and add labels so you can focus on what’s most important. You can even create recurring tasks for things you must do regularly, like weekly meetings or daily reports.
What makes Todoist so great for productivity is how easy it is to stay on top of your work. You can view all your tasks by deadline, project, or priority, so you’ll always know exactly what to work on next. Plus, Todoist syncs across all your devices, meaning you can access your to-do list from anywhere.
3. Project Management: Trello
Trello is a visual project management tool that helps you easily organize and track your work. Using boards, lists, and cards, Trello lets you break down your projects into manageable tasks. You can move tasks through different stages (like “To Do,” “In Progress,” and “Completed”), making it easy to see what’s done and what still needs attention.
What makes Trello great for productivity is its flexibility. You can add due dates, attach files, leave comments, and create checklists within each card. Whether working alone or with a team, Trello keeps everything organized in one place, making it simple to collaborate and stay on top of deadlines. It’s the perfect tool for managing multiple projects and staying on track.
4. Note-Taking: iCloud Notes
iCloud Notes is a simple yet powerful note-taking app that keeps all your ideas, to-dos, and essential information in one place. Whether you’re jotting down quick notes, making checklists, or saving web links, iCloud Notes makes it easy to organize everything. Since it syncs across all your Apple devices, you can access your notes anytime, anywhere, and they’re always up-to-date.
The seamless integration with other Apple apps makes iCloud Notes great for productivity. You can add images, documents, and sketches to your notes, as well as set reminders to stay on track. With the ability to organize your notes into folders and search through them quickly, it’s a simple way to stay organized and never lose track of your ideas or tasks.
5. Reminders: ICloud Reminders
iCloud Reminders is a super simple app that helps you remember everything you need to do. You can easily create tasks, set deadlines, and even add locations to get reminders when you’re at the right place. Whether it’s a quick task like sending an email or something bigger like a meeting, iCloud Reminders keeps you on track.
Its seamless integration across all Apple devices makes it especially helpful for productivity. Set a reminder on your phone, and it’ll pop up on your Mac, too. You can organize tasks into different lists and check things off as you go, so you always know exactly what needs to be done next.
6. Calendars and Scheduling: Calendly
Calendly takes the hassle out of scheduling by letting others book time with you based on your availability. You set your schedule and share your link, and Calendly does the rest—no more emails back and forth to find a time that works for everyone.
What makes it great for productivity is how it eliminates the confusion around scheduling. It syncs with your calendar to avoid double-booking, sends reminders, and even lets you set different types of meetings for other needs.
7. Time Management: Toggl Track
Toggl Track is a simple yet powerful tool for tracking your time on tasks and projects. Just hit start when you begin a task and stop when you’re done—it’s that easy. You can also break down your tracked time by projects or clients, helping you see where your day goes and identify areas for improvement.
The real productivity boost comes from the insights Toggl Track provides. With detailed reports, you can analyze how much time you spend on different activities and make better decisions about your workflow.
8. Collaboration and Communication: Slack
Slack is the go-to app for team communication and collaboration. It lets you create channels for different projects, departments, or topics so conversations stay organized and easy to find. You can share files, send direct messages, and even integrate other tools you use, like Google Drive or Trello, for a seamless workflow.
Slack is great for productivity because it keeps everyone connected without the chaos of endless email chains. You get real-time updates, can tag team members for quick responses, and even use features like reminders and scheduled messages.
9. Automation: Zapier
Zapier is your secret weapon for automating repetitive tasks and connecting your favorite apps. It creates “Zaps”—automated workflows that link apps together. For instance, you can set up a Zap that saves email attachments directly to Dropbox or posts updates from your project management tool into Slack.
What makes Zapier a productivity booster is how much time it saves you. Instead of performing the same manual tasks repeatedly, Zapier handles them for you in the background.
10. File Management and Cloud Storage: Dropbox
Dropbox makes managing and sharing your files a breeze. With automatic syncing across your Mac and other devices, your important documents are always up to date-and accessible wherever you go. You can organize files into folders, share them with teammates, and even collaborate directly in shared documents.
What makes Dropbox great for productivity is its simplicity and reliability. You don’t have to worry about losing files or dealing with clunky email attachments. Everything is stored securely in the cloud and easy to find when needed.
11. Distraction Management: Pocket
Pocket is perfect for saving articles, videos, and any other content you have but don’t have time to read or watch immediately. Instead of getting sidetracked while working, you can save interesting content to Pocket and return to it when you’re ready.
This simple habit helps you focus on your tasks without losing valuable content. Plus, Pocket’s offline access means you can catch up during your downtime, whether commuting or relaxing at home.
12. Writing and Creativity: Chat GPT
ChatGPT is your go-to tool for boosting creativity and refining your writing. Whether you’re drafting emails, brainstorming ideas, or need help with complex writing tasks, ChatGPT can assist with suggestions, edits, and fresh perspectives. Just type in what you need; it helps you craft well-structured, engaging content in no time.
The best part? It’s like having a writing assistant that’s available 24/7. ChatGPT can save you time by cutting down on writer’s block and streamlining your workflow so you can focus on producing quality work with ease.
13. Pomodoro Apps: Pomofocus
Pomofocus is a simple yet effective app designed to help you work in focused sprints using the Pomodoro Technique. You can set a timer for 25-minute work sessions followed by short breaks, keeping your productivity levels high without burning out. It’s perfect for staying on task and building a healthy work rhythm.
This app helps you track how many “pomodoros” you complete so you can better manage your time and stay productive throughout the day.
14. Password Management: 1Password
1Password takes the stress out of managing your passwords by securely storing and organizing them in one place. No more trying to remember countless passwords or reusing the same one for every account. With 1Password, you can create strong, unique passwords for each site and access them with just one master password.
This keeps your accounts safe and saves you time when logging in to different platforms, making your workflow smoother and more secure.
Rambox offers an extension for 1Password, allowing you to integrate your password manager directly into your Rambox workspace. This means you can more conveniently access your passwords alongside your other apps.
15. Grammar Checkers: Grammarly
Grammarly is your go-to writing assistant for polished, mistake-free content. Whether you’re drafting emails, reports, or social media posts, Grammarly checks your work for grammar, spelling, and clarity, making your communication clearer and more effective.
It also helps reduce errors and saves you time on revisions so you can focus on delivering your message confidently and efficiently.
And with Rambox’s extension for Grammarly, you can seamlessly integrate it into all your apps within Rambox. This makes accessing and using Grammarly easy as you work across different platforms without ever leaving your workspace.
All These Productivity Apps for Mac in One Place
Did you find any apps on our list that caught your eye? Well, we’ve got good news for you! You can add them all to Rambox—your ultimate productivity hub. Here’s how you can easily add any app to your main menu or workspaces in just a few simple steps:
- Go to the workspace where you want to add the app.
- Click on “+ Add an app or workspace.”
- In the search panel on the left, type the app name you want to add.
- Configure the app settings to suit your needs. You can even choose which profile to use for each app (inherit from workspace, primary, private, incognito, or a custom profile).
Click “+ Add,” and voilà! The app will be added to your Rambox workspace.
Now that you know how easy it is to keep all your productivity apps in one place, download Rambox, customize it to your preferences, and enjoy all the benefits right away.
Got any questions about Rambox’s features? Don’t hesitate to reach out to us—we’re here to help!
