It’s time to unveil the power-packed lineup of May’s most-used apps on Rambox – your favorite workspace simplifier.
Join us on this exploration, where we first dive into the top 15 most-used apps. Here, we’ll unearth a mix of personal and professional digital applications that are the pillars of our users’ digital workspaces.
But our journey doesn’t end there. Let’s take a closer look at how the Rambox Ranking has evolved since last month, April.
Discover the latest trends and shifts in user preferences as we spotlight the newcomers who have made their mark in the top ranks and reveal our users’ new favorite apps.
Contents
Most-used apps on Rambox in May
First, we present the top 15 apps most used by Rambox users based on statistical and impersonal data.
This selection represents the digital frontrunners that have captured the spotlight in the diverse digital realms of our users.
How has the Rambox Ranking changed in the last month?
For the first time in months, the Rambox ranking didn’t register a single change. The same 15 apps from April held their ground in May, showing a rare moment of complete stability in our top lineup.
But while the positions stayed the same, user behavior tells a different story. WhatsApp, still #1, grew by 4%, reinforcing its dominance. Gmail and Telegram, ranked second and third respectively, saw opposite trends—Gmail dropped by 4% while Telegram gained 3%.
Google Calendar held onto fourth place but experienced a significant 24% decrease in users, a drop that could put its position at risk in the near future. WhatsApp Business, on the other hand, continued gaining ground with a 7% increase in usage.
Google Sheets and Google Docs, in sixth and seventh place, showed stable performance. Instagram, ranked eighth, stood out with a 9% growth. Messenger saw a 6% decline, while Facebook maintained steady numbers. Collaboration tools like Microsoft Teams and Discord also gained momentum, with a 3% and 7% increase respectively. Slack usage remained unchanged.
Finally, ChatGPT—currently in fourteenth place—recorded the most significant drop of the month, with 25% fewer users compared to April. Outlook closed the list at #15 with stable usage, keeping its spot after entering the ranking last month.
In short, the lineup may not have changed, but user dynamics suggest the stage is being set for possible shifts ahead.
5 apps that could enter the top 15 in the coming months
While the top 15 stayed the same this month, a few rising stars are getting closer to breaking into the list. Just below the cutoff, several apps are gaining momentum among Rambox users and could soon shake up the ranking.
Here are five apps to keep an eye on—they’re on the rise and might be part of the top in the coming months.
1. Instant messaging: Google Messages
Google Messages is becoming more popular among professionals who use SMS and RCS to stay connected during the workday. Whether it’s sending appointment reminders, receiving login codes, or following up with clients, managing messages directly from your desktop helps save time and stay focused. With support for both SMS/MMS and the RCS chat protocol, it offers a more complete and flexible messaging experience. Plus, it syncs smoothly with Android devices, so switching between phone and computer is quick and seamless.
It also comes with useful features like media sharing, message reactions, and read receipts—perfect for staying in the loop without getting distracted.
2. Collaboration: Google Drive
With the rise of remote work, Google Drive is gaining momentum as a go-to solution for managing and sharing files across teams. From documents and spreadsheets to presentations and PDFs, having everything stored in one place—and accessible from anywhere—makes daily workflows much more efficient. For teams working from different locations or time zones, the ability to upload, edit, and comment in real time keeps collaboration smooth and stress-free.
Its tight integration with tools like Google Docs, Sheets, and Slides adds even more value, letting users stay within the same ecosystem without constantly switching apps.
3. Project management: Notion
Notion is gaining more attention from users who want more than just a task manager. It’s a flexible all-in-one workspace where you can create project boards, write documents, take notes, and build custom dashboards that fit the way you work. Whether you’re planning a product launch, tracking deadlines, or building a content calendar, Notion adapts to your workflow instead of forcing you to adapt to the tool.
Its powerful mix of features—like databases, collaborative editing, and smart templates—makes it a great choice for staying organized and keeping everything in one place. If you want to explore what Notion can really do, don’t miss our ultimate Notion review with everything you need to know about the app.
4. Design: Canva
Canva has become a go-to design tool for many professionals who need to create visuals quickly without diving into complex software. From social media graphics and presentations to marketing materials and reports, Canva offers an easy drag-and-drop interface with thousands of templates ready to use. It’s ideal for teams that want to collaborate on design projects without needing advanced design skills.
Thanks to its browser-based platform and built-in sharing options, it fits perfectly into any workflow—especially for marketers, content creators, and small business teams. And if you’re looking for a design app but aren’t sure if Canva is the right fit, don’t miss our Canva vs Figma review to find the best option for your needs.
5. Artificial Inteligence: Gemini
AI is gaining popularity fast in the workplace, and while ChatGPT continues to lead the category, Gemini is starting to make its way into more and more digital workflows—especially among Google Workspace users. It’s already outpacing Microsoft’s Copilot in Rambox usage, showing that professionals are looking for AI tools that integrate naturally with the tools they already use every day.
Gemini offers support for tasks like drafting emails, summarizing content, generating ideas, and answering questions—all within a clean, easy-to-use interface. Its smooth connection to Google services makes it a strong choice for anyone working in Docs, Gmail, or Drive.
Why use these apps in Rambox?
Rambox is the ideal tool for managing communication and collaboration apps, keeping you informed about messages and project updates without feeling overwhelmed.
With Rambox you have full control over notifications, allowing you to customize how and when you receive alerts. Whether you prefer audible notifications, no sound or turn them off completely, Rambox ensures you stay focused on important tasks while minimizing distractions.
Plus, if you choose to turn off your notifications, the Notification Center serves as a centralized hub, ensuring that you never miss a critical message.
Each Profile in Rambox functions as a dedicated session, providing organized management for, as an example, multiple TikTok accounts. Rambox offers several key profiles tailored to different needs: “Primary” for default settings, “Inherit from Workspace” for nested items, “Private” for isolated sessions, “Incognito” for enhanced privacy without storing cookies, and “Custom Profiles” for personalized configurations.
How to add these apps on Rambox?
Getting started with Rambox to access these apps from your desktop is a breeze. Just follow these simple steps:
- Click on the “Add an app or workspace” button in your main tab or workspace.
- Type the name of the app you want to add in the search panel at the left.
- Configure the application settings to your liking. Remember that you can choose which profile you want to use in the app (inherit from workspace, primary, private, incognito, or a custom profile).
- Click on “+Add,” and that’s it! The app has been added to your Rambox’s workspace!
If you are overwhelmed by the number of apps you have to manage, try Rambox for free. All you have to do is download the program, configure it to your liking, and enjoy its functionalities. No cards, no cheating, it’s that simple!
