Ultimate Notion review: everything you need to know about this app

19 January, 2024
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Have you heard about Notion as one of the best productivity apps for the year? Buckle up because we’re about to uncover everything you need to know about this super cool app changing the game’s rules.

Notion is here to help you organize your work life, whether you are a solo planner or part of a team. Plus, we’ll throw in some alternatives if you’re looking for options.

So, stick around if you’re curious about boosting your productivity and making your digital life more organized and fun. This is the ultimate Notion review – made just for you!

What is Notion?

Notion is a versatile productivity app that goes beyond essential note-taking. It acts as a digital workspace where users can consolidate notes, tasks, and databases all in one place. Unlike typical apps, Notion is a hub for organizing thoughts, plans, and collaborative projects.

At its core, Notion provides a comprehensive workspace that allows users to structure and customize their digital environment according to their needs. It’s more than just a note-taking tool; it’s a flexible platform where users can seamlessly integrate different elements to create an efficient workflow. Whether you’re an individual looking to enhance personal productivity or part of a team needing collaborative tools, Notion offers a range of features for managing information and projects.

Notion features

Now, let’s dive into the heart of Notion – its features. This powerhouse of a productivity app offers a range of functionalities designed to elevate your digital workspace experience.


Notion’s AI is like having a virtual writing assistant in your project management app. It’s one of the first to bring artificial intelligence (AI) directly into the mix. The AI feature is handy, especially for crafting blog posts. You give it a basic outline, and it generates a first draft. Don’t forget to give it a once-over for occasional repetition and potential slip-ups.

Review Notion AI

Image reposted from Notion.so

What’s remarkable is that Notion AI lets you play with writing tones. You can choose from professional, friendly, casual, straightforward, or confident vibes. Experimenting with these tones can give your writing a different flavor. You can even toss in existing content and ask the AI to match its tone – though manual tweaking might be needed.

Notion AI isn’t just about words; it can also whip up images. But here’s the thing – these AI features have a price tag. It’s a separate paid add-on, costing $10 per monthly user.

Notion AI stands out because of how seamlessly it fits into the platform. There’s no need to jump between different notes, docs, and collaboration tools – it’s all in one place. Plus, this nifty drag-and-drop text editor makes note-taking and document creation a breeze. It’s like having an intelligent writing sidekick right where you need it.


Notion’s Wiki feature is a revolutionary tool that is transforming how we manage information. It’s a central hub where you can organize knowledge, whether you’re a single user or part of a big company. The best part? It’s super flexible and adjusts to how you like to work.

Review Notion wikis

Image reposted from Notion.so

Editing is a breeze with a drag-and-drop text editor, so even if you’re not a tech expert, you can still use it easily. Thanks to Notion’s powerful search, you can find stuff quickly, making your whole team more productive. And you can make your pages look awesome by adding emojis and cover images that match your brand.

One cool thing is Synced Blocks. They automatically update the info in multiple places, stopping mistakes and keeping everything accurate. Notion also plays well with other apps like Slack, Figma, Jira, GitHub, and Amplitude, making teamwork smooth.

For bigger companies, Notion Wiki grows with you. With tailored solutions and analytics tools in the Enterprise Plan, admins can see employees’ engagement and make smart decisions. Plus, it’s super secure with fine-grained admin roles and advanced permissions, keeping your workspace safe.


Notion’s configurable project management feature stands out as a dynamic tool empowering users to personalize how they handle, track, and collaborate on projects. Unlike conventional project management tools with fixed structures, Notion offers the flexibility to create bespoke project boards, task lists, and timelines that seamlessly adapt to unique workflow requirements.

Review Notion projects

Image reposted from Notion.so

What makes Notion exceptional is its adaptability to various methodologies such as Agile, Waterfall, or hybrid approaches. Instead of users conforming to a predefined system, Notion ensures that the tool molds itself to the user’s preferred project management style.

In contrast to retrofitting project needs into rigid tools, Notion’s adaptable project management streamlines execution. Users can shape their workspace to reflect the specific nuances of their projects, leading to enhanced clarity and efficiency.


Notion’s Docs feature is like the upgraded version of your regular notes and documents. It keeps things simple, powerful, and good-looking. It’s super versatile, with customizable templates for meeting notes, design systems, project requirements, and pitch decks.

Review Notion docs

Image reposted from Notion.so

But it’s not just about text and bullet points – you can add code snippets, collapsible sections, images, videos, and more. It’s like a creative box of building blocks for your documents.

Your documents stay organized with Notion’s sidebar, making it easy for your team to find files even as you grow. Clear and searchable documentation in Notion saves time and prevents mistakes.

Plus, Notion makes collaboration a breeze. Use the ‘@’ key to mention someone and work together on docs. Comments keep things rolling smoothly, providing a central spot for feedback no matter where your team is.

Pros and cons

Versatility: Adaptable to various needs, from notes to project management.Learning curve: New users may find it takes time to fully explore and utilize all features.
Unified platform: Integrates notes, documents, and collaboration in one place.Pricing model: Some advanced features, like AI, are separate paid add-ons.
Collaboration tools: Supports real-time collaboration, mentions, and consolidated feedback.Dependency on internet: Requires an internet connection for full functionality.
Flexibility: Customizable templates and a variety of content types.Limited offline access: Offline functionality is available but may be limited.
Scalability: Suitable for individuals and large enterprises alike.Advanced features cost: Certain enterprise and AI features come with additional costs.
Search functionality: Powerful search for quick access to information.Platform integration: Full integration may depend on third-party app compatibility.
Synced blocks: Automatic content updates across multiple locations.Overwhelming for simple tasks: May feel like overkill for users with basic note-taking needs.
Clean interface: Intuitive and visually appealing design.Limited native integrations: Some users may find a lack of native integrations for specific apps.


Who is Notion for?

Notion is designed for diverse individuals and teams across various industries who seek a versatile and collaborative workspace. It caters to:

  • Individual users: Notion is suitable for solo users looking for a powerful note-taking and organization tool that can adapt to their personal needs and workflow.
  • Small businesses: Notion is for small teams and startups that can benefit from its flexibility, collaboration features, and scalability as they grow.
  • Large enterprises: Notion scales effortlessly, making it suitable for larger organizations with complex collaboration and project management needs. The Enterprise Plan provides additional tools for analytics and security.
  • Project managers: Notion’s adaptable project management features make it an excellent choice for project managers seeking a customizable tool to align with different project methodologies.
  • Content creators: Writers, bloggers, and creators can leverage Notion’s AI features for efficient content generation and organization.
  • Design and development teams: Notion’s Wiki and project management capabilities make it an ideal choice for design and development teams looking for a unified collaboration and knowledge-sharing platform.
  • Anyone seeking an all-in-one solution: Notion is for those who prefer a single platform that integrates notes, documents, project management, and collaboration tools, eliminating the need to toggle between multiple applications.

Use cases

Let’s explore concrete scenarios where the platform transforms into a dynamic tool tailored to specific needs.

Project management for marketing teams

In a marketing team, Notion can serve as the central hub for project management. Create a workspace where team members can collaborate on upcoming campaigns. Utilize boards to outline tasks, set deadlines, and monitor progress. Embed design mockups, brainstorming notes, and content calendars directly into Notion pages. This ensures seamless collaboration, keeping everyone in the loop and streamlining the campaign process.

Personal task organization for sales representatives

Sales representatives can leverage Notion for personal task organization. Create a database to track leads, client interactions, and sales goals. Utilize kanban boards to visualize the sales pipeline, moving leads through various stages. Embed meeting notes, client communication logs, and follow-up schedules directly into Notion. This approach streamlines sales, helping representatives stay organized and focused on their goals.

Knowledge base for customer support teams

For customer support teams, Notion can function as a comprehensive knowledge base. Develop a centralized space containing FAQs, troubleshooting guides, and product information. Use linked databases to organize customer queries and joint issues. Directly embed instructional videos, product manuals, and response templates into Notion pages. This ensures quick access to information, improving response times and overall customer satisfaction.

Collaborative document editing 

Create shared workspaces for blog post creation, allowing multiple team members to contribute seamlessly. Utilize Notion’s real-time editing features, enabling writers, editors, and designers to collaborate in one space. Embed research materials, outline structures, and editorial guidelines directly into Notion pages, fostering a cohesive content creation workflow.

App pricing

Notion has four different plans:

Review Notion plans

Image reposted from Notion.so

Best alternatives to Notion

Several alternatives to Notion cater to diverse user needs, each offering unique features and advantages. Here are some of the best options for Notion and the reasons why they stand out:

  • Microsoft OneNote provides a robust and flexible note-taking platform, seamlessly integrating with Microsoft Office. It’s particularly advantageous for users within the Microsoft ecosystem, offering features like real-time collaboration, diverse formatting options, and cross-platform accessibility.
  • Evernote: It is renowned for its simplicity and solid organizational features. It excels in capturing and organizing information, making it an excellent choice for users focused on efficient note-taking, document storage, and task management.
  • Trello is a visual project management tool based on the Kanban methodology. It’s highly intuitive, making it ideal for teams prioritizing visual task management. Trello’s card-based system simplifies project tracking, making organizing and prioritizing tasks easy.
  • Asana is a powerful project management tool focusing on task and project organization. It provides a comprehensive platform for teams to collaborate, plan, and track work. With features like timelines, project views, and integrations, Asana suits teams of various sizes.
  • Zoho Notebook offers a clean and user-friendly interface, making creating and organizing notes easy. It stands out with features like multimedia note-taking, collaboration, and the ability to create notebooks for different purposes, providing flexibility for personal and professional use.
  • Bear: It is a note-taking app designed for simplicity and elegance. It’s trendy among Apple users for its clean interface, markdown support, and seamless synchronization. Bear is an excellent choice for those who prioritize aesthetics and minimalism.

How to use Notion in Rambox

Rambox is your all-in-one workspace organizer designed to make your life easier. If you’re someone who values productivity and works with a variety of business and personal applications, this is your ideal solution.

Getting started with Rambox to access Notion from your desktop is a breeze. Just follow these simple steps:

  • Click on the “Add an app or workspace” button in your main tab or workspace.

Add workspace

  • Type “Notion” in the search panel at the left.

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  • Configure the application settings to your liking. Remember that you can choose which profile you want to use in the app (inherit from workspace, primary, private, incognito, or a custom profile).

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  • Click on “+Add,” and that’s it! The app has been added to your Rambox’s workspace!

After reading our review, do you prefer to work with an alternative to Notion? Don’t worry, you can also add these apps to your main bar or workspace in Rambox by repeating the same process! We have a list of over 700 apps for you to find everything you need at your fingertips. 

Download Rambox, configure it to your liking, and enjoy all its advantages as soon as possible.

Any questions about the features of Rambox? Do not hesitate to contact us!

19 January, 2024
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