10 Tools to help you boost team productivity in 2025

Working as a team can be amazing—but also chaotic if you don’t have the right tools. From endless messages to juggling tasks and meetings, staying organized is a challenge. That’s where productivity apps come in. They help your team save time, stay focused, and work better together.

In this post, we’ve rounded up 10 tools that can really make a difference in your day-to-day workflow. Whether you need help with communication, task management, or scheduling, there’s something here for every team.

What are team productivity apps and how can they help you?

Team productivity apps are digital tools that help your team work smarter and more efficiently. But not all of them do the same thing. Some are built for project management, others for real-time communication, document collaboration, scheduling, or customer service.

By using the right combination of tools, teams can stay organized, avoid miscommunication, and keep projects moving forward. The key is to choose apps that match your team’s goals and the way you like to work.

Top 10 team productivity apps in 2025

Now that you know what team productivity tools are, let’s take a look at 10 of the best apps your team might need across different areas—like calendars, document collaboration, design, time tracking, and more.

Each one covers a specific need, so you can mix and match the tools that fit your workflow best.

1. Rambox – For productivity

Rambox is the perfect place to bring all your team’s tools together in one single interface. No more juggling between tabs, windows, or desktops—Rambox keeps everything organized and just one click away.

And yes, we mean all the apps on this list: Slack, Google Workspace, Canva, Asana, ClickUp, Teamwork, Calendly, Zendesk, Todoist… you name it. With Rambox, you can centralize them all and access everything from one clean, customizable dashboard.

But that’s not all. Rambox also lets you organize your apps into Workspaces, so you can group them by purpose. For example, you can create one workspace for project management and time tracking tools, another for collaboration apps, and one more for communication—like Gmail for client emails and Slack for internal chats. Everything is neatly arranged, and switching between workspaces is quick and easy.

Part of a bigger team? Rambox Enterprise gives you everything you need to manage multiple users, teams, and workspaces at scale. It allows you to:

• Create and manage teams with custom workspaces
• Add or remove apps depending on each group’s needs
• Assign different permission levels to team members
• Customize the interface with your company’s colors and logo
• Enable Single Sign-On (SSO) for secure, fast access
• Use a central billing portal with fair billing policies
• Offer distraction-free work with Focus Mode and app control features
• Get priority support whenever you need it

And the best part? It’s not just a tool to organize apps; it’s a full productivity platform. Click here to discover all Rambox features.

2. Slack – For real-time communication

Slack is a communication platform built for teams that need to stay connected and collaborate in real time. It helps organize conversations through channels, so each team, project, or topic has its own dedicated space. This makes it easier to find the right information and keep everyone on the same page.

Source: API Slack

You can send instant messages, share files and documents, record and send voice messages, or start a video call with just a few clicks. Everything happens in real time, which helps your team move faster and stay aligned.

Slack also offers advanced features like message search, strong security settings, and powerful integrations with other tools—so your team can automate simple tasks, get notifications, or trigger workflows directly from the app. 

Want to learn more about Slack and everything it can do? Don’t miss our full Slack review.

3. Google Workspace – For document collaboration

Google Workspace makes it easy for teams to work together on documents, spreadsheets, and presentations in real time. With tools like Google Docs, Sheets, and Slides, multiple people can edit the same file at once, leave comments, suggest changes, and track updates as they happen.

Source: Google Workspace

Everything is stored in the cloud, so your team always has access to the latest version—no more sending files back and forth. Plus, Google Drive makes it simple to organize and share documents with teammates, clients, or external partners.

You can also connect Google Calendar, Gmail, and Meet to schedule meetings, manage tasks, and communicate—all within the same ecosystem.

If Google isn’t your favorite suite, don’t worry—we’ve also rounded up the best alternatives to Google Workspace.

4. Canva – For design collaboration

Canva makes it easy for anyone on your team to create visual content—no design skills required. From social media posts to presentations, infographics, and banners, everything can be built using customizable templates and drag-and-drop tools.

Source: Canva apps SDK documentation.

One of Canva’s best features is real-time collaboration. Multiple people can work on the same design, leave comments, and make edits at the same time, which is perfect for teams that need quick feedback and smooth creative workflows.

You can also set up brand kits to keep colors, logos, and fonts consistent across all your designs, and organize your projects in folders to keep everything in one place.

If you’re looking for design apps, don’t miss our Canva vs. Figma review to find out which tool fits your team best.

5. Asana – For project management

Asana helps teams stay organized and on track by turning big projects into clear, manageable tasks. You can create to-do lists, assign tasks, set deadlines, and choose how to view everything—on a list, board, calendar, or timeline.

Source: Asana.com

It’s packed with helpful features like task dependencies, custom tags, and priority levels, so you can tailor each project to your team’s needs. You can also automate repetitive steps, like assigning tasks or sending reminders, to save time.

Asana works well with tools like Slack, Google Drive, and Zoom, so your team stays connected without jumping between platforms. Plus, real-time updates and progress tracking help everyone stay aligned.

If you want to see how Asana compares to other tools, check out our reviews of Asana vs. Monday and Asana vs. Notion.

6. ClickUp – For project tracking

ClickUp stands out as one of the best tools for project tracking because it gives you a full picture of what’s happening—at every stage and in real time. You can break down big goals into tasks and subtasks, assign them, set deadlines, and track progress with custom statuses that fit your workflow.

Source: ClickUp.com

Its flexible views—like lists, boards, timelines, and Gantt charts—let you see exactly where things stand and spot any delays before they become problems. You can also add priorities, time estimates, and dependencies to stay on top of every detail.

ClickUp makes it easy to filter and sort tasks, track workloads, and generate progress reports, so nothing falls through the cracks. And if your team is juggling multiple projects at once, you can manage them all from one place without feeling overwhelmed.

7. Teamwork – For time tracking

Teamwork is a project management tool with a strong focus on time tracking and task management. It’s ideal for teams that need to keep a close eye on how time is spent—whether it’s for billing clients, managing workloads, or improving efficiency.

Source: Teamwork.com

You can track time manually or with built-in timers, log billable hours, and generate time reports for each task, project, or team member. This helps you understand how your team is working and where things can be optimized.

Alongside time tracking, Teamwork lets you assign tasks, set deadlines, add comments, and collaborate—all in one place. It also integrates with tools like Slack, Google Drive, and HubSpot to keep your workflow connected.

If time tracking is a priority for your team, Teamwork offers one of the most complete and easy-to-use solutions out there.

8. Calendly – For scheduling

Calendly takes the hassle out of scheduling meetings. Instead of endless back-and-forth emails, you just share your availability and let others book a time that works for everyone.

Source: Calendly support

It syncs with your calendar to avoid double bookings, and you can set rules for your availability, meeting length, buffer times, and more. Perfect for internal catch-ups, client calls, or team check-ins.

For teams, Calendly makes coordination easy. You can set up group availability, round-robin meetings, or even create booking pages for different departments.

If your team spends too much time trying to schedule meetings, Calendly is a simple tool that makes a big difference.

9. Zendesk – For customer service

Zendesk is built to make life easier for customer support teams. With AI-powered features, it helps agents work faster, stay organized, and give better service—right from the start.

Source: Zendesk support

Tickets get routed to the right person automatically, and AI can summarize conversations and suggest replies to save time. Everything your agents need—customer details, chat history, and tools—is in one place, so there’s no need to jump between apps.

Smart chatbots can handle common questions, giving customers quick answers and letting your team focus on more complex issues. You also get tools to manage your team’s schedule, track performance, and plan ahead during busy times.

10. Todoist – For task management

Todoist is a simple but powerful app that helps you stay on top of daily tasks. You can create to-do lists, set deadlines, add priorities, and group tasks into projects—all in a clean, easy-to-use interface.

Source: Todoist.com

It’s great for personal productivity, but it also works well for teams. You can assign tasks, leave comments, and get notifications when something’s updated, so everyone stays in the loop.

Todoist also works across devices and integrates with tools like Google Calendar, Slack, and Dropbox to keep everything connected.

Still deciding if Todoist is the right fit? Check out our Todoist vs. Asana and Todoist vs. Notion comparisons to see how it stacks up.

How to choose the perfect app for your team?

With so many productivity tools out there, choosing the right one can feel overwhelming. The key is to focus on your team’s actual needs. Do you need better communication? Easier project tracking? A smoother way to schedule meetings?

Start by identifying the biggest pain points in your current workflow. Then look for tools that solve those problems without adding extra complexity. It’s also a good idea to choose apps that are easy to onboard and flexible enough to grow with your team.

And don’t be afraid to mix and match. The best setup might be a combination of tools—like one for project management, one for communication, and another for design or scheduling.

And remember—whatever tools you choose, you can bring them all together in Rambox to keep your team’s workflow simple, connected, and efficient.

How to add all your team productivity apps to Rambox

Did you find any apps on our list that caught your eye? Good news: you can add all of them to Rambox, your ultimate team productivity hub. Here’s how to do it in just a few quick steps:

• Click on “+ Add an app or workspace.”

• In the search panel on the left, type the name of the app you want to add.

• Configure the app settings to suit your needs. You can also choose which profile to use (inherit from workspace, primary, private, incognito, or a custom profile).

• Click “+ Add” and the app will appear in your Rambox workspace, ready to use.

Now that you know how easy it is to keep all your productivity apps in one place, download Rambox, customize it to your preferences, and enjoy all the benefits right away.

Got any questions about Rambox’s features? Don’t hesitate to reach out to us—we’re here to help!